Welcome to the TPSquared Web Site. We are in the process of updating our site with the intent of providing you an easier and more fruitful web experience. This is the same logic we apply to the on-going development of TPSquared. A constant re-evaluation in our never ending desire to produce the best software on the market.
TPSquared - A/R vs. Non A/R Customers
Conceptual Overview
The vast majority of business systems have a customer database where customer information is recorded and is the basis on which Accounts Receivable are maintained. Over time this database becomes cluttered with entries that are no longer needed but the information is to valuable to just delete. The biggest downside is that all of these customer entries must be waded thru whenever processing statements, aging reports, etc. However, it may be beneficial to maintain this database solely as a source for mailing labels. Also in order to be maintained many users not normally granted access to this portion of the system are allowed to make changes as they see fit.
TPSquared makes use of a unique technique where only those customers that are truly required to be in the A/R Customer database need be put there. The counter sale program draws from the conventional A/R customer database but makes use of a secondary customer file that most users are not even aware of.
This process is transparent to end users.
This technique allows for security within the accounting section of the system but
full access to the perceived customer information. Customers can be created at the counter by anyone and non-critical information can be updated on the fly. All without allowing access to the confidential, secure accounting data base.
The only real difference perceived by users at the counter is that non A/R customers are not allowed to be sold product on house account. The counter customer database may contain thousands more entries than the accounting database. Sales history is also made available for each of these entries. As are extended contact names, addresses, cell phone numbers, etc.
An entry created at the counter, for whatever purpose, may eventually be created in the Accounts Receivable Customer Master file without a problems. Simply enter the customer with the same customer code as the originally entry.
Once created within the accounting module you can assign payment terms and credit limits.
A very powerful set of mailing label utilities are provided to the end user that includes all customers regardless of origin.
